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DOT Compliance Software To Help You Pass Every Audit

Ditch the time-consuming paper logs, filing cabinets and manila folders and start using software and automated processes to keep your drivers compliant.

DOT Compliance Software

LOVED BY OVER 5,000 SAFETY PROFESSIONALS

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Features and Benefits

AF__PhoneTextsCalls-Icon Automated Driver Reminders
Eliminate-Paper-Files Eliminate Your Paper Files for Good
Caution Know Your DOT Compliance Status Instantly
3371842_browser_online exam_tests_icon Build, Store and Secure Your DQ Files Digitally
eSignature-1 Mass Collect Any Form
3140409_audience targeting_leader_management_icon The Roster For All Your Drivers
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Automated Driver Reminders

  • Start reminding drivers of upcoming expirations well in advance of expiration dates, automatically.
  • Facilitate faster compliance with text message responses—stop chasing or trying to catch drivers after their shift.
Compliance Manager Drowning in Paper Files

Eliminate Your Paper Files for Good

  • Everything is digital, meaning no more paper files.
  • No more complex file management systems - find the files you need when you need them.
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Know Your DOT Compliance Status Instantly

  • Rely on the compliance dashboard as the single source of truth.
  • Always know the status of your driver qualification files, and ensure that your drivers are always qualified to be on the road.
  • Be prepared for a DOT audit at all times.
AI License Extractor

Build, Store and Secure Your DQ Files Digitally

  • Track everything that needs to be in a DQ file with our driver qualification file management software.
  • Include files like Commercial Driver’s License (CDL), Pre-Hire Motor Vehicle Report (MVR), Road Test, DOT driver application, past driving records, Drug and Alcohol Testing and more.
  • Be SOC 2-compliant with multiple backup locations.
Collect eSignatures

Mass Collect Any Form

  • Collect any form or document digitally through mass email or text message.
  • Simply choose the drivers and the document you want to collect.
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The Roster For All Your Drivers

  • Say goodbye to spreadsheets.
  • Track terminals and locations without HR systems.
  • Integrate with payroll and still track your driver compliance and DQ files.
  • Sync your driver data from DriverHub to all of your systems.
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Integrate Into Your Systems

DriverHub connects with your existing systems and grows with your business:

  • Dispatch systems
  • Payroll tools like Dayforce, ADP, and Paycom
  • Telematics and fleet maintenance

More DriverHub Features

Driver Applicant Tracking System

Driver Applicant Tracking System

Stop trying to make other systems work. Experience the power of an out-of-the-box FMCSA-compliant application process.

Automate Text & Emails

Automate Texts & Emails

Send and receive messages, documents and images directly to and from candidates.

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One-Click MVR

Automate continuous MVR monitoring and ordering powered by SambaSafety.

eSignature

eSignatures

Get drivers to sign compliance documents electronically.

What Our Clients Say


"I sleep well at night knowing that I am 100% compliant.”

Eli McCormick, Bestway Express


"With Avatar, I'm able to access my work at my house instead of at the office...and that means having a happier life, happier wife and family because I can be present when I need to be." 

Travis Menefee, ATCO Hauling

 


"Our old software wasn’t user-friendly, and there was poor imaging. We had to search a lot for different driver file documents. Now with Avatar, we can access whatever document we need in a matter of seconds. It really made my staff happy, and if my staff’s happy, then I’m happy.”

Ron Patterson, Puryear Tank Lines

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Automate Tasks So You Can Prioritize People

The AvatarAssistant uses automation and AI to help you focus on what matters: your people.

Free Resources for Safety Directors

Why DOT Compliance Software Pays For Itself

Why DOT Compliance Software Pays For Itself

Discover how compliance software saves time, prevents costly mistakes and streamlines your operations.

Read More
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2025 Driver Qualification File Checklist

Access this free checklist to ensure you never miss a detail when you’re creating Driver Qualification files.

Get the Checklist
3 Things Safety Directors Should Know About AvatarFleet-2

3 Mistakes When Picking DOT Compliance Companies

Should you manage Driver Qualification Compliance or outsource it? Here's how to answer that question.

Read More

Frequently Asked Questions

What is DOT Compliance?

The Department of Transportation (or DOT) has a set of rules and regulations that govern commercial drivers - these rules essentially govern who can drive what vehicles where and when. The intent of these rules and regulations is to keep drivers, both professional and amateur, safe.

What is needed for DOT compliance?

While the DOT has a full list in their rules manual, the following are some of the essentials for staying DOT compliant:

  • Driver Qualification Files
  • Driver Applications
  • Disclosure and Authorization Forms
  • Pre-Hire Motor Vehicle Records
  • Previous Employment Verification
  • Road Tests
  • Medical Certificate / Med Cards
  • Annual Motor Vehicle Records
  • Certificate of Violations / Annual Reviews
  • Criminal Background Checks
  • 7 Day Logs
  • Training Records
  • Medical Records
  • Personnel / HR Records
  • Accident Records
  • Drug and Alcohol Testing
  • Maintenance and Logs

Why Is It Important to Be DOT Compliant?

Each compliance violation under the current Federal Motor Carriage Safety Association’s regulations can cost you at least $11,000. Even worse, failure to comply with DOT regulations can prevent drivers from being on the road or even prevent your company from conducting business.

What is a DOT Audit?

A Department of Transportation (DOT) Audit or review helps determine a transportation company's compliance with the Federal Motor Carrier Safety Regulations (FMCSR).

There are several things that can trigger a DOT audit:

  • Accidents or a large number of tickets
  • Failed roadside inspections
  • Failing the new entrant safety audit
  • Whistleblowers, a concerned safety team member who may contact the DOT to report violations

How long will it take for me to get DOT compliant?

Most organizations can become DOT compliant within 20 Business Days (1 Month).

How much does the software cost?

Avatar pricing is based on a flat fee subscription. Click here to review our fleet based pricing tiers!

How difficult is Avatar's DOT compliance software to implement?

Customers strongly agree their level of effort is minimal. Our guided onboarding and implementation process makes for a turnkey, seamless implementation and launch.

Can you scan our files and upload them into the system?

Absolutely. We have a team that can convert your files on site or remotely from paper to electronic and upload them to Avatar. We can also audit your files for FMCSR 391 compliance to make sure you're starting off on solid ground.

Do we own the data?

Yes, you own all of your data.

How does Avatar stay ahead of ever-changing compliance rules and regulations?

Our compliance experts regularly monitor the landscape for upcoming changes to FMCSR 391 compliance. We proactively ID, scope and implement updates ahead of time so you are always covered!

Can I store non-DQF files in my driver files?

Absolutely. Avatar is completely customizable. Add as many additional record types as you need!

Is there anyone on staff that can provide expert guidance on FMCSR 391 compliance?

Yes, Avatar has a team of dedicated compliance specialists with over 100 years of cumulative FMCSR 391 compliance experience ready to help. Click here to find out more!

Ready to Achieve 100% Compliance?

Schedule a 15-minute personalized call to see how Avatar can help you achieve 100% DOT compliance in under 21 days.